Haymarket Media, Inc. Consumer Privacy Policy

Last Modified:11.1.23

I. About our Privacy Policy

Haymarket Media, Inc. respects and values your interactions and reliance on our brands. This Privacy Policy demonstrates our commitment to protecting your privacy and remaining transparent about the information we collect from our customers and how it is used.

This Privacy Policy explains how Haymarket Media, Inc., including its affiliates, subsidiaries and related brands (collectively “Haymarket,” “we,” “us,” and/or “our”), uses, collects, maintains, protects, processes and shares various types of personal information ((information that allows your identity to be reasonably inferred by either direct or indirect means) (“Personal Information”)), including if shared with third parties for purposes of fulfillment of services, analytics, and marketing. Additionally, the Privacy Policy lays out the rights and choices you (“You” or “Your”) have as a visitor or user of services and products provided via Haymarket systems, products, websites, applications and our communications (each an “Offering”, together the “Offerings”) (collectively referred to as “Services”).

We also process Personal Information that has been collected by our clients for the purposes of providing services to such clients. This Privacy Policy does not cover Personal Information collected by our clients.

Please read the Privacy Policy carefully to understand our policies and practices regarding your Personal Information and how we will treat it. If you do not agree with our policies and practices, your choice is to not use our Offerings. By accessing or using the Offerings, you agree to this Privacy Policy.

II. Notification of Changes

Please note that we update our Privacy Policy from time to time. Any changes will be reflected via a posting of our updated policy on our sites and we will indicate when the Privacy Policy was last updated on the date noted above. All updates take effect seven (7) days after the date of the last update. If we implement any material changes, we will provide you with additional notice, either through our website or otherwise. To stay informed about your rights and our data practices, please visit the Privacy Policy on our website for the current version.

III. What Categories of Personal Information Do We Collect About you?

The different categories of Personal Information we may collect and process are as follows:

Identity Details (e.g. UIDs, cookie IDs)
Geolocation Data (e.g., IP address)
Personal Details (e.g. first name, last name)
Contact Details (e.g. email address, phone number, physical mailing address)
Transactional Details (e.g. website registration, date time stamp)
Permission Details (e.g. marketing preferences)
Interaction with Offerings (e.g. emails, social media forums)
Online Activity Details (e.g. page visit, email event)
Inferences based on the categories listed herein above

As a general matter, we do not collect sensitive information from our customers (e.g., social security numbers, racial or ethnic origins, religious beliefs) and request that no such sensitive information be provided to us.

IV. How Do We Collect Personal Information About You?

We may collect Personal Information from you in the following manner:

Products: Some Offerings or portions of the Offerings, such as website registration, may require you to provide us with Personal Information such as your full name,physical mailing address, e-mail address, and telephone number. If you elect to provide us with Personal Information as part of Services provided to you, we will receive and store such Personal Information provided directly to us.
Communications: If you communicate with us via email, post messages to any of our interactive features, social media sites, provide feedback, or otherwise complete online forms, or surveys, we may collect Personal Information you provide in such communications. In the event you provide us with information that is posted to the public facing portions of the Offerings, Haymarket is not responsible for such postings that are published by you and transmitted to others at your own risk. Haymarket cannot and does not guarantee that your postings will not be viewed by unaffiliated third parties.
Automatic: Haymarket collects information from you when you visit our systems, websites, use our products, applications via the use of cookies and other trackers, and/or send us information or communications. As you browse our Offerings, the Offerings may automatically collect certain information such as log file, IP addresses, browser type, operating system type, engagement information such as pages, ads and content viewed, time spent on particular pages, clicks, error logs, and other similar information, which we may use to evaluate the Offerings’ traffic and usage patterns, and to enable us to improve our Offerings and deliver more personalized services to you. This information may allow your identity to be reasonably inferred directly or indirectly and associated with your Personal Information as otherwise provided or collected.
Combined: We may combine and associate our data with data from other sources to enable us to improve our Offerings and deliver more personalized services to you.

V. How Do We Use Your Personal Information?

We use your Personal Information for the following purposes:

To provide you with access to the Offerings and Services you have requested, and to communicate with you about those Offerings and Services. We may utilize information collected automatically, or via Registration, Communications or as otherwise noted herein, and append information provided to us by third parties to help us provide you with a more relevant user experience.
To design additional Services or Offerings for your use.
To let you know about any Offerings or Services which we believe may be of interest to you.
To serve you interest based ads on our Offerings which we believe might be relevant based on your Personal Information and interactions with our Services.
We may place advertising on external sites through direct or make programmatic buys based on internal analyses of Personal Information collected.
To support our business by disclosing it to contractors, service providers, and other third parties we use and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.
To work with our business partners, sponsors, advertisers and affiliates to provide you with information you have requested or that we feel may be of interest to you. These arrangements help us to provide some of our Services for free.
To invite you to participate in sponsored informational programs.
To monitor trends and provide you with advertisements, promotions or sponsored content based on information connected to your Personal Information.
To invite you to share your opinions and comments; and participate with interactive features of the Offerings.
To conduct surveys and/or market research purposes related to any of the above.
We may use your profile information and/or automatically collected Personal Information in aggregated form with tracking data from visitors on all the Offerings in order to personalize the Services. We may use such aggregated information to customize the Services according to preferences based on aggregated information. We also use the aggregated information to evaluate products and services we may offer to you and share it with third party advertisers and sponsors so that they may provide more tailored product offerings.
Any other manner we may describe upon receipt of your Personal Information or other purpose subject to your consent.

VI. How Do We Share Your Personal Information?

We may share your Personal Information described above in Section III and IV, in the manner noted in Section V, with the following categories of recipients:

Client, Sponsor or Advertisers
Service Providers, Contractors and third parties
Haymarket companies and related brands

Our disclosure to such recipients is for purposes and use in accordance with this Privacy Policy. As required by the California Consumer Privacy Act (“CCPA”) and the California Privacy Rights Act (“CPRA”), all Service Providers and Contractors as defined therein are contractually obligated to limit the purpose of their use, have sufficient processes in place to ensure the security of your Personal Information while in their care, and are subject to confidentiality obligations. As noted above, however, if you interact with any of our clients or sponsors directly, their privacy policy and practices will apply.

We may provide non personal information i.e., aggregated usage or tracking information collected from our Offerings to third parties.

Except as otherwise provided in this Privacy Policy, we will keep your Personal Information private and will not access, preserve, or share it with third parties, unless such disclosure is permitted by law or necessary to (a) take precautions against liability; (b) comply with a law, court order or other legal process, provide information to law enforcement or other recognized governmental agencies or bodies; (c) protect our rights or property or those of our customers or of others with whom we are obligated to contractually (auditors, outside legal counsels, etc.); (d) enforce our terms of service; (e) to allow our service providers, contractors or third parties to perform their contractual responsibilities.

VII. How Long Do We Store Your Personal Information?

Based on the type of Personal Information provided or collected, we retain it for the period it is necessary to fulfill the purposes for which it was obtained and used in accordance with this Privacy Policy (e.g., to provide Services), and to the extent permitted under or necessary to comply with our legal obligations (e.g., fraud and abuse prevention, audit and financial record-keeping, and contracts and laws mandating record-keeping obligations for a number of years). We safely delete or destroy Personal Information that is no longer required for the purposes noted in this Privacy Policy.

VIII. How We Secure Your Personal Information?

We believe our products should be safe and secure for all our users. In order to fulfill this, we treat security as our top priority and guide our decisions based on this principle. Our Offerings use commercially reasonable administrative, technical and organizational security measures to protect your Personal Information from unauthorized or unlawful access, disclosure, accidental loss, or damage. We require all service providers and contractors to notify us if they are unable to meet its confidentiality and security obligations.

IX. Your Choices On How We Use And Disclose Your Personal Information

Currently, we offer the following choices and methods by which you can control how your Personal Information is used or disclosed in connection with the Services:

A. Managing Your Preferences and Opt Outs

Email Newsletters: You can opt-in to email newsletters, or unsubscribe at any time by logging in and accessing the My Account page where you will find newsletter/communication preferences. In addition, email newsletters include an option to unsubscribe from that newsletter and an option to either unsubscribe from all emails or a link to a preference center to manage your elections. Please allow 3-5 business days for changes to take effect.
Opt-out Option: You have the option to decide if you wish to receive, opt-out or unsubscribe from receiving a particular Offering provided by Haymarket by using the Opt-Out button or unsubscribe link typically found at the bottom of our emails. If you have any difficulty in updating your preferences or wish to be removed from all emails from all Haymarket Offerings, please contact us at custserv@haymarketmedia.com.

B. Third Party Use Of Cookies And Other Tracking Technologies

Third Party and Affiliated Links: Our Offerings may contain external links to other systems, sites, applications and communication platforms of third party service providers, suppliers, sponsors, advertisers and affiliates (“Third Party Sites”). We have no control over, and are not responsible for, the content of, or information gathered by, these Third Party Sites. We do not endorse any of these Third Party Sites or the products or services associated with such Third Party Sites merely because they are linked to our Offerings. Third parties may collect user data directly from you for their own use and shall use and collection is subject to Third Party Sites’ own privacy policies. We recommend that you review the privacy policies of these third parties before providing any of your Personal Information to such Third Party Sites.
Interest Based Advertising: We utilize third party advertising technologies to collect information about your use of our Services and serve interest based ads to you. We may share Personal Information with service providers to facilitate programmatic buys or interest based advertisements from other companies elsewhere on the internet. You have the option to manage your preferences on interest based advertisements presented by third parties by adjusting the settings on your device and browser or via the National Advertising Initiative Consumer Opt Out of Interest Based Advertising page. This will allow you to Opt Out of interest based advertising from NAI members, but you will continue to receive general advertisements and your preferences there will not impact your experience on our Offerings. Although this will allow you to Opt Out of Interest based advertising, you will continue to receive general advertisements. If we do work with such third-party advertising companies in the future, such companies may use information (not including your name, address, email address or telephone number) about your visits, activities and interests on the Offerings and other websites in order to provide advertisements about products and services that are of interest to you. We participate in Google Ad Exchange which is an open auction for advertising space and Google may use information it holds on the users of their applications to determine advertising placements. Visitors can opt out of Personalized Ads provided via Google by visiting Google’s My Ad Center at www.google.com/ads/preferences/.
Cookies, Web Beacons and Pixel Tags: A “cookie” is a bit of data sent by a website through the browser to the computer of the user visiting the site, and enables the site to return the results the browser expects. Haymarket uses temporary, session-specific cookies to ensure visits to its website are smooth and customized for the visitor. Such cookies allow us to provide a visitor’s browser with information tailored to the visitor’s preferences and needs. Haymarket also uses permanent or persistent cookies that remain on a visitor’s computer after the visitor leaves a Haymarket website. If you do not want your browser to accept cookies, you can turn off the cookie acceptance option in the browser’s settings. However, disabling the cookie support function of the browser will prevent our website from functioning properly and you may not be able to fully utilize all of the site’s features and information. We use advertising companies to develop banner ads for our Offerings. These ads may contain cookies. These companies collect cookies sent to your browser through the banner ads and we do not have control or access to this data. Information may be collected from a third party through the use of cookies and web beacons to measure website traffic. Notwithstanding any other provision, we may also engage a data provider who may collect web log data from you (including IP address and information about your browser or operating system), or place or recognize a unique cookie on your browser to enable you to receive customized ads or content. Usually, these cookies do not identify you directly and may reflect de-identified demographic or other data linked to data you voluntarily have submitted to us, e.g., your email address that we may share with a data provider solely in hashed, non-human readable form. To opt out of data cookies, tags or web beacons, you can adjust your browser settings as appropriate. However, as each browser provides different preferences and options to accept or reject cookies or other tracking technologies, please ensure that you identify the correct way to modify your browser settings. Some commonly used browser information is listed here: Microsoft Edge, Google Chrome, Safari Desktop. Some of our participating advertising partners allow Opt-outs via http://www.aboutads.info/choices .

The cookies are classified in the following categories:

Strictly Necessary Cookies
Performance Cookies
Functional Cookies
Targeting Cookies

You can opt-out of each cookie category, with the exception of strictly necessary cookies, by clicking on the “cookie settings” on each applicable Haymarket website. Like many websites, Haymarket may also use pixel tags, also known as beacons, spotlight tags or web bugs, to improve our understanding of site traffic, visitor behavior, and response to promotional campaigns, as a supplement to our server logs and other methods of traffic and response measurement. Pixel tags are sometimes used in conjunction with small Javascript-based applications, also for the purpose of traffic measurement. We may also implement pixel tags provided by other companies, for the same purpose. You can disable pixel tags by changing your browser settings to omit images and disable Javascript; or there are commercial software packages available that can omit pixel tags and most advertisements.

Marketing: Haymarket uses all features of Google Analytics for Display Advertisers. Google Analytics does not store any visitor specific data and we will not use visitor specific data in any way related to Google Analytics, Google Adwords, and Remarketing. Haymarket uses remarketing with Google Adwords and analytics to display content specific advertisements to visitors that have previously visited our site when those visitors go to other websites that have the Google Display Network implemented. Haymarket and other contracted third-party service providers, including Google, use cookies together to inform, optimize, and serve ads based on visitors past visits to our website. Visitors can opt out of Google Analytics for Display Advertisers and opt out of customized Google Display Network ads by visiting the Ads Preferences Manager at www.google.com/ads/preferences/
“Do Not Track” Requests: Some web browsers have a “Do Not Track” feature. This feature allows you to tell websites you visit that you do not want to have your online activity tracked over time and across websites. These features are not yet uniform across browsers. As this is a browser setting, Haymarket does not monitor or respond to “Do Not Track” requests.

X. Children’s Online Privacy Protection Act Compliance

Online registration and Offerings’ usage is restricted to adults who are interested in the content we serve. Our Offerings are not intended for minors and we do not knowingly target or collect information from children under the age of 16 or the equivalent age as specified by law in your jurisdiction. If you are under 16 years of age, please do not provide any information on or to our Offerings. If we learn that we have collected or received Personal Information from a child under 16 years of age without verification of parental consent, we will delete that information. If you believe we may have information from or about a minor under the age of 16, please contact us at custserv@haymarketmedia.com.

XI. DISCLAIMER

In today’s world, there is no surety of complete security of data, and unauthorized access or system failures may undermine the security measures implemented by companies. Our Offerings also use password encryption to protect your privacy when you register for newsletters, events, and other Haymarket related media, however, users are responsible for ensuring taking reasonable measures in selecting strong passwords and ensuring the security of their own devices used to access our Offerings.

XII. U.S. State Specific Privacy Rights

A. General: Customers residing in certain U.S. states may have specific enumerated rights upon the enactment of applicable state laws such as in California, Colorado, Connecticut, Virginia and Utah. These rights include a right to access, correct, delete, opt-out of the sale, non-discrimination, and data-portability of Personal Information, as applicable and explained in more detail through this Privacy Policy.

B. Making Requests: Residents of these aforementioned states may exercise their rights by contacting us at this toll-free number, Phone: +1 (888) 914-9661 PIN: 575 831, or by using the “Exercise Your Rights” interactive web form.

In order for Haymarket to process an “Exercise Your Rights” request, we ask that you provide sufficient details about your request so that we may take appropriate action.

Haymarket will make reasonable efforts to confirm your identity before processing your request. We will do so by matching the name and email address you provide in your request against the name and email address we have in our system. We may ask you to take additional steps to help us validate your identity associated with the Personal Information due to the nature of your request.

Once the identity is verified, we will do our best to respond to your request as soon as possible, and, in any event, no later than forty-five (45) days after receiving your request.

After we have completed reviewing your request, we may store the information we provide to you for a reasonable amount of time after fulfilling your request in case you have additional inquiries. After the information is no longer necessary, we will delete this information from our records.

C. Supplemental Disclosures for California Residents:

In addition to the information provided under Exercise Your Rights in this Section XII B, (subject to certain limitations, verification of your identity and based on the nature of your request) a California resident is permitted to designate an authorized agent to make a request on their behalf in accordance with California law. Haymarket may require that you provide the authorized agent with written permission to act on your behalf and that the authorized agent verify their identity directly with us. You may only make a request for access and data portability twice within a twelve (12) month calendar year.

California Consumer Privacy Act and the California Privacy Rights Act have broad definitions of “sale” and “sharing” with regard to the Personal Information collected on our Offerings, or in connection with interest based advertising. As a California resident, you may request that we not “sell” or, if applicable, “share” your Personal Information going forward. This Opt-Out can be achieved by submitting a request by using the “Exercise Your Rights” interactive web form, or via the link titled “Do not Sell or Share My Personal Information” on the bottom of an Offering’s webpage. Additionally, if the privacy settings on your personal devices are set to allow the sending of any automated Global Privacy Control signals, we honor such Global Privacy Control signals received in connection with such opt out requests, to the extent required under applicable law.

XIII. Contact Us

If you have any questions on our Privacy Policy, or questions about our handling of your Personal Information and/or Financial Information, you can contact us at data.privacy@haymarketmedia.com or write to us at:

Haymarket Media, Inc.

275 7th Avenue

10th Floor

New York, New York 10001

Attention: Data Privacy Officer

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